Component Approval 
process

 

What was the problem ?

Before components are used in production, it is crucial to collect samples from suppliers and subject them to a thorough evaluation process to ensure quality control. However, this process often leads to confusion and time loss among manufacturers and company employees due to inadequate sample tracking, communication gaps, and insufficient process automation. In particular, tracking the status of samples and evaluation results via email reduces process transparency and efficiency

hard to track

It was impossible to understand what stage the component approval process was at at any given time without asking the relevant person.

Not Clear Process

There was no process or tool that specified which type of component should have which type of approval stage.

Manuel execution

After the component design or specification was shared with the manufacturer, the entire process had to be operated manually.

inefficiency

All these negativities were causing loss of time and money. Inefficient progress of the work was also causing loss of motivation.

Project Steps

The following steps were taken to address identified issues and improve the efficiency of the component approval Process

Meetings with departments

It is important to hold meetings with all relevant departments to establish a common idea about the flow.

Define the process

Determining the flow of the approval process makes it easier to see the big picture

Determine Race Matrix

The RACI Matrix is ​​an important tool for defining responsibilities and avoiding conflict

Bring the flow to life

Ensuring the creation of the tool and increasing efficiency by successfully implementing

Project Team

Here is the experienced professional team that made the project successful.

Cenk Yılgör

Projec Leader

İbrahim Yorgunoğlu

Coaching

Servet Yüksel

Consulting

Seyit Rodop

Purchasing Department Lead

Zuhal Ak

Design Team Lead

Barış Doğanay

Program Management

Murat Topaç

Mechanic Team Lead

Ömer Atalay

IT Department

Achievements

Here are some significant benefits of this project that we achieved.

Productivity

Since authorities and responsibilities were clear and sample approval stages were very clear, the motivation and productivity of the entire team increased.

Sped up the process

By clearly and precisely determining who is responsible for the process and determining who should take part in which stage, confusion was prevented and the process became more efficient.

Carbon footprint reduction

Greenhouse gases resulting from fossil fuel consumption are the primary cause of climate change. In this process, carbon emissions were reduced by preventing the shipment of incorrect samples.

Reducing Waste

By preventing faulty sample shipments, we have reduced the amount of waste generated during production and preventing scrapping of faulty samples.